How To Get TIN ID? Can I get TIN ID in any RDO branch?

How To Get TIN ID? Can I get TIN ID in any RDO branch? It is possible to request a Tax Identification Number TIN ID from your nearest Bureau of Internal Revenue (BIR) office as proof that you are a taxpayer and a responsible member of society.

A valid ID that you can obtain within a day is a must-have if you need to prove your identity as soon as possible. This guide will help you get a TIN ID, as well as the requirements, fees, and other important details.

What is a TIN ID?

A Tax Identification Number (TIN) ID is a crucial document issued by the Bureau of Internal Revenue (BIR) in the Philippines to individuals and entities for tax purposes. It serves as an official identification that facilitates the monitoring of tax obligations and compliance with tax regulations. Obtaining a TIN ID is essential for various transactions such as employment, banking, business registrations, and government-related processes. The TIN itself is a unique identifier assigned to taxpayers to streamline the collection of taxes and ensure proper record-keeping. 

Whether you are an employee, a self-employed individual, or a business owner, having a TIN ID not only validates your identity in financial and legal transactions but also underscores your commitment to fulfilling your civic duties as a taxpayer.

What is the TIN ID Used For?

TIN cards are accepted by some government agencies as valid primary IDs, such as NBI for clearance applications and PNP for police clearances. However, there are some agencies, such as the SSS, PSA, and the Philippine Postal Corporation, who do not accept it as a primary ID, but instead only recognize it as a secondary ID. 

Additionally, the BIR-issued ID card isn’t accepted as primary identification by the PAG-IBIG Fund and the Department of Foreign Affairs (DFA). 

Due to the fact that it’s a printed piece of paper, some businesses don’t consider it an identity card in its own right. LANDBANK, unlike BPI and Metrobank, considers it a proof of identification when opening a bank account. 

In order to comply with TIN requirements, always bring a government-issued, valid ID when transacting with a government agency, business establishment, or financial institution.

Basic TIN ID Requirements in 2024

Navigating the process of acquiring a Tax Identification Number (TIN) ID in 2024 is crucial for compliance with the Bureau of Internal Revenue (BIR) in the Philippines. This identification number is essential for tax obligations and is required for various legal and financial transactions. Here are the basic requirements you need to meet to apply for a TIN ID in 2024:

1. Duly Accomplished BIR Form 1901 or 1902: Depending on your status, you will need to complete either Form 1901 (for self-employed individuals and mixed-income earners) or Form 1902 (for employees). Ensure all the necessary fields are accurately filled out.
2. Valid Government-Issued ID: Present a valid ID for identity verification. Acceptable IDs include a passport, driver’s license, or any other government-issued identification that contains your photo and signature.
3. Proof of Address: Provide a recent utility bill, lease contract, or any official document showing your current residential address. This helps in verifying your locality for tax purposes.
4. Certificate of Employment (For Employees): If you are an employee, a certificate of employment from your employer is required to confirm your job status and details.
5. Business Registration Documents (For Self-Employed Individuals and Business Owners): Entrepreneurs and business owners must submit their business registration documents, such as a business permit or registration certificate, as proof of their business operations.
6. Marriage Certificate (For Married Applicants): If applicable, married individuals must provide a copy of their marriage certificate to reflect any changes in their marital status or name.
7. Special Power of Attorney (SPA) (If Applicable): If you cannot apply in person, an authorized representative can apply on your behalf. An SPA and valid ID of the representative are required in this case.

By gathering these documents and understanding the requirements, you can ensure a smooth application process for your TIN ID in 2024. This essential document will facilitate your tax obligations and various financial transactions, affirming your compliance with Philippine tax laws.

Where to Get a TIN ID in the Philippines

Is it possible to obtain a TIN ID at any branch of the BIR? Unfortunately, you cannot apply for TIN IDs at any branch.

In the Philippines, every taxpayer is assigned to a Revenue District Office (RDO), which is engaged in the collection of taxes in his or her area of residence or business. RDOs accept payments, information updates, and TIN replacement requests. 

Contact the BIR Customer Assistance Division hotline at 8538-3200 or email [email protected] for your RDO.

How to Get a TIN ID

Is this someone new? Are they already there? As a guide, follow these steps:

How to Get a TIN ID for New Employees

In most companies, the HR department deals with the TIN ID application process for new employees. A TIN ID can be obtained in the following steps if you are a new taxpayer:

1. Ensure that your HR department has received the BIR Form 1902 and the TIN ID requirements.
2. The HR department will take care of processing your application. Several days will pass before you receive your card.

Your employer may, however, require you to submit your BIR ID requirements at the RDO where your company is registered. It will take a day for your ID to be processed.

 How to Get a TIN ID for Employees and Individuals with Existing TIN 

TIN cards must be obtained in person at the RDO per Revenue Memorandum Order No. 37-2019 issued by BIR. It is important to bring a valid identification with you.

A taxpayer may send an authorized representative on a designated date if they are unable to visit the branch due to an emergency or valid reason. It is necessary for the authorized representative to possess a special power of attorney (SPA) in order to claim the TIN ID number. 

The taxpayer must specify their non-appearance reason, the full name of the authorized representative, and their relationship with that representative in the SPA document. It is also recommended that the taxpayer notarizes and signs the document.

It is mandatory that both the authorized representative and the taxpayer present valid identification when signing the SPA. 

People who already possess TINs but wish to obtain TIN cards follow the same process.

How to Get a Digital TIN ID

 A digital TIN ID can save you time and money by eliminating the need to visit your RDO. A digital TIN ID can now be obtained online using the Online Registration and Update System, also known as ORUS.

In order to receive a digital TIN ID, your RDO must be updated with your current email address. Obtain your RDO’s email address and send them Form S1905 (Registration Update Sheet). 

It is not necessary for you to sign your TIN ID digitally. The QR code can, however, be verified by scanning it using the camera on your smartphone. 

In the case of TIN ID cards that are digital in nature, you don’t need to get a physical TIN ID card as well. You will be able to use your digital TIN ID as a valid form of identification. 

Additionally, the introduction of the digital TIN ID is not only going to provide Filipinos with a convenient way to get access to their TIN ID cards, but it is also likely to eliminate fixers and scammers who sell the cards online.

 The following steps will guide you through getting a digital TIN ID:

1. It is very easy to register for an ORUS account by visiting the website orus.bir.gov.ph and clicking on the “New Registration” button.
2. Sign up by clicking the button. 
3. The ORUS Terms of Service and User Agreement must be read, checked, and clicked to agree. 
4. Make sure you provide the required information, including whether you are a taxpayer and have a tax identification number. 
5. Please enter your TIN and registered name, along with your email address, in the required fields. 
6. Your ORUS password has been assigned and confirmed. 
7. By ticking the captcha box and clicking Register, you will be able to register. 

In order to complete the ORUS registration process, you will need to upload a recent 1×1 photo. There must be no borders on the background, and the picture must have been taken within the last six months. In addition, you must be able to clearly see your face (no sunglasses, hats, or other coverings).

How to Get a TIN ID for Students and Unemployed Filipinos

Filipinos who are above 18 years of age are eligible to receive a TIN ID under Executive Order No. 98. The first thing you should do is get the following documents for students and unemployed individuals in order to obtain TIN IDs:

• Documents issued by an authorized government agency, including birth certificates, driver’s licenses, passports, Community Tax Certificates, etc.
• Non-resident alien passport (for those who do not reside in the country)
• One-by-one ID picture
• An agreement between a married woman and her husband (for married women)

Following these steps will help you obtain your BIR ID once you have all of these requirements: 

1. Obtain a copy of your birth certificate and complete BIR Form 1904 to be submitted to RDOs of the city in which you reside.
2. Make sure that the authorized personnel are informed of the requirements.
3. You will receive your TIN ID once your application has been processed, so wait for the date on which it will be issued.
4. Upload a 1×1 picture of your ID after you have claimed your TIN card.

How to Replace a Lost TIN ID

You don’t need to worry if you lost or damaged your TIN ID. Listed below are the steps you need to take to get a new TIN ID card from the BIR.

Replacement of a damaged or lost TIN ID begins with preparing the following requirements:

• BIR Form 1905 (Resolution of Registration Information Update) and BIR Form 0605 (Resolution of Payment) have been completed.
• In case of lost TIN IDs, notarized affidavits are required
• Damaged TIN IDs should be accompanied by a photocopy of the old ID card
• Documents proving marriage and old TIN cards (if any)

In order to get a TIN ID, you will have to complete the application process and submit it to your regional director. RDOs have copies of the forms you need. 

1. BIR Form 1905 must be filled out. It is really important that you put an X on the Replacement of Taxpayer Identification Number (TIN) Card under Part II if you are replacing the card.
2. Put an X next to Lost/Damaged in the Reason/Details section.
3. If you have completed BIR Form 1905 and other requirements, you should proceed to the Certificate of Registration (COR) Update window.
4. It is necessary to fill out the BIR Form 0605 and have it verified at the Payment window after it has been completed.
5. The bank that serves as the RDO’s agent should be contacted if your RDO card is lost or damaged. Pay the fee with a BIR slip. In order to verify your Form 0605, the bank will use a machine.
6. In the COR Update window at the RDO, submit the machine-verified Form 0605 and receipt after payment is made.
7. Be patient while you wait for your new card to arrive.

Also, you will have to go through the same process in order to update your card’s information. Changing a misspelling or updating your civil status is as simple as filling out the BIR Form 1905 and marking the appropriate reason with an X.

What to Remember When Applying for a TIN ID Card

Avoid Fixers at All Costs

TIN ID replacement offers you receive online should be ignored. TIN cards have been obtained by fixers countless times. A TIN ID assistance offer posted on an online channel or selling platform is not authorized by the BIR and is therefore illegal. 

As a result, you run the risk of being scammed by fly-by-night operators who will take your money without providing the service that you ordered. The process of obtaining a TIN ID is straightforward, so you can save money by doing it yourself.

Use Only One TIN and TIN ID for Life

Taxpayers should use their unique TIN on everything tax-related, from filing income tax returns to obtaining business permits. 

It might surprise you to learn that you only require one TIN throughout your entire life. Move to a different city or change your status doesn’t mean you need a new one. 

You will remain eligible for a TIN as long as you are a tax payer in the Philippines. It is illegal to have more than one TIN. 

How to Get a TIN ID in the Philippines: FAQs

1. Is a TIN card a valid ID?

In addition to your primary ID, you can present your TIN card as a secondary identity. As an example, if you wish to apply for a passport at the DFA, you must present a valid ID such as a driver’s license or postal identification as your primary ID, but the TIN card can be shown as a secondary identification. 

As well, when checking the SSS website for valid identification cards, SSS IDs, passports, UMID cards, and PRC ID cards are given greater weight than TIN cards.

2. Can you apply for a TIN ID replacement online?

Obviously not. The TIN ID replacement process requires a personal appearance at your RDO, where you are registered.

3. How much does it cost to get a TIN ID?

TIN ID cards are free and never expire. When you apply for a business TIN, however, you will have to pay a fee of $500 for the registration of your business, as well as $30 for the documentary stamp tax, which is required.

If your TIN ID gets lost or damaged, you have to pay $100 to replace it.

4. How long does it take to replace a TIN ID?

There will be a delay of approximately two hours in replacing the TIN card. Make the process faster by downloading and completing the online forms before visiting your RDO.

5.Can I change my name on my TIN ID?  

The BIR Form 1905 (Application for Registration Information Update/Correction/Cancellation), which must be completed by self-employed or professional individuals, allows you to change your name and status on your TIN ID. 

It is, however, not an easy task. There will be more to changing your name if you are still using your maiden name in your registered business name (for example, Juana B. Dela Cruz Consultancy Services will now be known as Juana D. Santos Consultancy Services), because you will not just be changing your name per se.

The Certificate of Registration (COR) must be updated at your RDO where you registered your TIN, and a replacement TIN ID must be requested. Changing your COR also means changing the name on your official receipts, invoices, and other business registration documents. 

6. Do I need to pay for your digital TIN ID? 

The TIN ID digitally issued to you is free. 

7. Can I get my digital TIN ID if I don’t have a TIN yet?

Do you still need your Tax Identification Number? TIN IDs can only be obtained via ORUS for individuals with existing TINs.

8. Do I need to get a new digital TIN ID if I update my information?

In fact, yes. If you want to change your name or address, you’ll have to regenerate your digital TIN ID. It is important to note, however, that you can only do so 30 days after generating your current one.

Conclusion

 Knowing how to get a TIN ID can help you prepare for your appointment with the RDO. The law punishes anyone who applies for more than one TIN for their TIN ID. Therefore, only apply for one TIN for your TIN ID.

Don’t forget that TIN IDs cannot be purchased. BIR is the only place to get them. Rather than waiting for your TIN ID to arrive, try generating your digital version.